Files and documents

Every building or interior project comes with a pile of documents: floor plans, quotes, photos from site, contracts, product sheets. The file manager keeps all of them in one place, attached to the project, so the architect, the contractor, and the client are always looking at the same drawing instead of three different versions buried in three different inboxes.

This area is gated behind a feature flag called “files”, so it may still be a preview and might not be switched on for your account yet. If you do not see a Files tab on your project, that is why.

What you can do here

• Upload any kind of file and keep it with the project.
• Sort files into folders, just like on your computer.
• Switch between a list view and a grid view with thumbnails.
• Keep older versions of a file, so you can always answer “is this the latest plan?”.
• Preview common file types right in your browser, without downloading them first.
• Search across the whole project library at once.
• Pin the most important documents so they stay one click away.
• Delete a file safely: it goes to the trash first, where you can still get it back.

You reach all of this from the Files tab on a project.

File types

You can upload anything. The file manager recognises the common formats and gives each one a clear icon and a short label so you can spot them at a glance:

• Documents: PDF, Word, plain text, Markdown.
• Spreadsheets: Excel, CSV, Numbers.
• Presentations: PowerPoint, Keynote.
• Images: JPG, PNG, GIF, WebP, SVG, HEIC, and more.
• Audio and video.
• Archives: ZIP, RAR, 7z.
• Trade formats: 2D CAD (DWG, DXF), 3D models (SKP, OBJ, STL), and BIM (IFC, RVT).

Each file can be up to 150 MB.

How to upload files

1. Open the Files tab on your project.
2. Click Upload, then pick one or more files. You can also drag files straight from your computer and drop them onto the page.
3. To drop files into a specific folder, drag them onto that folder instead.

A small panel in the bottom-right corner shows the progress and counts your files through one by one. You do not have to wait on the page while it works.

Tip: Files that are too large are flagged right away and skipped, so a big drop will not silently fail.

How to organise with folders

1. Click New folder and give it a name.
2. Open a folder by double-clicking it. The row of links across the top (the breadcrumb) shows where you are and lets you step back up.
3. To move a file, drag its row onto a folder, or use the file’s menu (the three dots) and choose Move to.

You can select several files at once (hold Cmd or Ctrl while clicking, or hold Shift to pick a range) and then move, download, or delete them all together.

Versions: always know the latest

When you upload a new copy of a file that already exists, the file manager keeps the old one as a version instead of overwriting it.

1. Drag a new file onto an existing file’s row. You will be asked whether it is a new version of that file or a separate copy.
2. Choose new version. The file keeps its name and history, and a small badge (for example v3) shows how many versions it has.
3. Click that badge to open the version history, where you can see every version and restore an older one as the current copy.

If the new file is byte-for-byte identical to the current one, it is skipped, so you never stack a pointless duplicate. When you replace a PDF that has notes on it, you can choose to carry those notes forward onto the new version.

Sharing, previewing, and linking

• Open any file to preview it. Images, PDFs, text, video, and audio show right in the browser. Anything else shows a type icon with its details and a download button.
• You can create a share link to send a file to someone outside the project.
• You can link a library file to a board card, so one drawing can be referenced from several cards without uploading it again. See The board.

The trash and recovery

Deleting a file is safe. It does not vanish at once.

1. Delete a file from its menu, or select several and use the bulk delete button.
2. The file moves to the Trash, shown by a button in the toolbar with a count.
3. Open the trash to restore a file back to where it was.

Deleted files stay recoverable for 90 days before they are removed for good. Project managers can also permanently delete a file from the trash earlier if they need to.

Tip: Every file keeps an activity log: who uploaded it, who changed it, who deleted it. This trail survives even after a file is removed, so there is always a record.

Storage

Each member of your company adds 50 GB to your shared storage allowance, so the space grows with your team. If you ever get close to the limit, an upload will tell you how much room is left rather than failing silently.